Administrative Assistant Clinical & Pre-Clinical Team (M/F)

May 25th 2020

iTeos Therapeutics is searching for a resourceful colleague that will be responsible for ensuring administrative support to the Gosselies-based Clinical and pre-Clinical management team. This position will function under the guidance and direction of the medical director. The successful candidate will be an autonomous and proactive with experience working in a clinical development environment.

Mission Description


  • Assist in the formatting, editing and processing of essential clinical documents (protocols, IB, reports, etc) for performance planning and accomplishments of Clinical and pre-Clinical staff.   Keep publication lists, training records and curricula vitae of staff up to date.
  • Provide all necessary ad hoc help to make sure the clinical pharmacological studies can be carried out in a correct and timely way.  In the absence of the study monitors, take the necessary initiative to respond to requests from study sites.
  • Filing: ensure that all administrative and research-related documents are filed correctly and timely.  Make sure that all documents can be traced at any time for internal and external use and/or audits.
  • Continuous improvement: constantly assesses internal administration procedures and proposes alternatives for better functioning to the study monitors and to the management. Informs the management of possible issues.
  • Typing, redaction, translation: where necessary, type, write and/or translate documents for internal and/or external use.
  • Provide general support to the Directors and Managers: e.g. deal with general correspondence, manage files, type and prepare presentations, organize business travel, organize and participate in and write minutes of staff meetings, prepare expense reports, manage vacation schedule …
  • Agenda management: follow-up on agenda of local management and ensure that the communication flow between study monitors, local and US management and study sites is optimized.
  • Financial routine: invoices and supply management.

Candidate profile


  • Written and spoken fluency in English and French
  • Excellent computer skills – MS office
  • Communication and organization skills
  • Very high accuracy
  • Flexibility and hands-on initiative
  • Sense of responsibility
  • Basic knowledge of medical terminology is an asset
  • Capacity to work autonomously and in a team
  • Eager to learn


For more informations please contact :

Contact Details

Send your CV together with an adapted cover letter to the following address :
Please mention the reference AA in the mail object.